Choosing a new office copier can be a daunting task. You have to consider all of your employees, their printing habits, the size of your company, and how much you are willing to spend on supplies. But some questions will help guide you in making this decision. Here are 4 questions every business owner should ask when choosing a new office copier.
1. How Much Will It Cost?
This is the most important question to ask when choosing a new office copier. You need to consider how much the machine will cost upfront and the cost of supplies. Some machines are more affordable upfront, but supplies can be expensive.
Other machines are more expensive upfront, but supplies are cheaper. You also need to consider how often your employees will have to print to decide what type of machine you need. Some machines are better suited to help employees print less frequently.
2. What Features are Considered “standard” and Come With the Equipment Without Upgrade?
When choosing a new office copier, you need to consider the features included in the machine. Most machines come with standard features like copy, print, and scan functions. You may also need to consider larger features that are not standard, like scanning directly to an FTP site or printing on large paper sizes.
However, some machines come with additional features like faxing and duplex printing. You need to decide which features are important to your business and ensure the machine you choose has them.
3. What Kind of Purchasing Options Do They Offer?
When considering a new office copier, you also need to think about the available purchasing options. Many companies offer leasing options, which can be helpful for businesses that don’t have the cash flow to purchase a new copier outright. Other companies offer purchase options, as well as maintenance and service packages.
Leasing can also help you keep your monthly expenses down, as you only have to pay for the equipment during the lease period. Some companies also offer rent-to-own options, allowing you to gradually pay off the copier over time.
4. What Upgrades Should I Consider to Enhance Office Productivity?
When considering a new office copier, it’s important to think about the features that will enhance office productivity. Some upgrades to consider include an automatic document feeder (ADF), which can scan multiple pages at once, and duplexing, which allows you to print on both sides of the paper.
Other upgrades include:
· A touch screen interface, allowing employees to print from multiple devices without walking across the office.
· You also need to consider how the machine will connect to your network. Some machines come with wireless connectivity, which can be helpful for businesses that have a lot of employees working on different devices.
If you frequently fax documents, you may want to consider a copier with a built-in fax machine. And if you often need to staple or fold documents, be sure to look for a copier with those features built-in.
Choosing a new office copier can be a daunting task, but asking the right questions will help you make the best decision for your business. Be sure to consider the cost, the features, and the purchasing options available when making your decision. And don’t forget to think about how the new copier can enhance office productivity.